Senior Management Assistant Communications - ASML Netherlands B.V.

Introduction to the job 

The ASML Communications team helps ASML to engage with its key audiences to build trust. We are a global team with colleagues on three continents, in all of ASML’s major locations. We bring our experience and expertise to bear to enable the company to operate, to grow and to adapt; to strengthen ASML’s reputation; and to empower more of our leaders to communicate. We are looking for an experienced Executive Management Assistant to establish our MSO team & practices and support our executive leadership. Our new Executive Management Assistant will be part of the Strategy, Insights & Operations (SIO) team. 

Role and responsibilities

Calendar, travel and e-mail management: 

• Manage agenda of (executive) leaders. Ensure all facilities (rooms, equipment, catering) are in place. Track meeting attendances in a complex (internal) stakeholder field. 
• Screens mailboxes of (executive) leaders for actions and aligns on way forward. 
• Coordinate, initiate and request travel timely, including flights, hotels, transportation and visa while having end-to-end process responsibility. Have frequent alignment with stakeholder and local contact (internal and external) to arrange travel agenda. When doing so, align with travel office, other parties and take costs and operational efficiency into consideration. 

Backoffice: Meeting Management, Project support & Action follow-up: 

• Close the loop: manage follow-up of actions and decisions 
• Prepare meeting agendas, facilitate meetings by taking Minutes of Meetings / time-management / following up on actions & decisions. Timely distribute preparation materials to audience. 
• Prepare and execute the yearly heartbeat in collaboration with manager and colleagues. 
• Responsible for regularly creating agenda analyses regarding time spend, signals improvement possibilities and aligns with senior management. 
• Assist several departmental related projects in planning, preparing and follow-up the project. 

Communication & Knowledge Sharing 

• Act as first point of contact for questions and requests from internal and external parties to appointed managers or department. Liaise with various stakeholders in the company as well as visitors, customers and/or suppliers/external relations. 
• Ensure (in)direct colleagues stay informed and maintain a repository of key information. Including distribution lists, sharepoints, teams pages, shared drives including access management. 
• Tech savviness: early adopter of new (IT) tooling, help other see the benefits and adopt their use. For instance collaboration tools or AI. 

Hospitality, Events, Facility & Logistics 

• Support the organization of departmental events including the organization of events of the leadership such as offsites. Align with relevant internal and external stakeholders (E.g. HR, communications, suppliers, guest speakers) regarding availability, IT, presentations, travel. 
• End-to-end responsible for visitor management: taking care of invitations of visitors. 

ASML is a successful Dutch high-tech enterprise that produces complex lithography systems used by chip manufacturers in the production of integrated circuits. ASML is at the cutting edge of this technology and delivers systems to all the world's leading chip manufacturers. ASML's employees are among the most creative talents in the fields of physics, mathematics, chemistry, mechanical engineering and software. Every day they collaborate in close-knit multidisciplinary teams in which members listen to and learn from one another and exchange ideas. It is the ideal environment for professional development and personal growth. ASML is headquartered in Veldhoven, the Netherlands.

You will be employed by YER and seconded to ASML. We offer:

• Good employee benefits
• Challenging assignments
• Excellent guidance from your consultant and YER's back office
• Development opportunities, including the YER Talent Development Programme with a personal coach
• Intensive support for international candidates (including Dutch lessons, tax-return and accommodation assistance)
• Cooperative and results and relationship-driven
• Friendly atmosphere and open culture
• Community/network with other professionals

Education and experience

• 10+ years of experience in a complex, international and innovative environment. Existing network within ASML’s Executive Assistant community is a pre. 
• Self-starter with experience establishing management support teams & practices 
• Outgoing personality: a nature of seeking connection and collaboration with colleagues, building bridges beyond own team and sector. Creating a positive atmosphere in the team and environment. An ambassador for ASML and the communications team. Representative and welcoming host for (external) visitors. 

Skills

• Advanced communication skills: Fluent in both spoken and written English, Dutch is nice to have. 
• Stakeholder Management and International Working Environment: Intermediate knowledge of the connection / impact of relevant processes for stakeholders. 
• Coordination and Technology Adoption: Complex international calendar management experience, good knowledge of the office 365 package and facilitation of hybrid meetings and events. 
• Independently anticipate and meet stakeholder needs. Balance interests of multiple senior stakeholders. Good understanding of internal and external requirements, expectations and needs. 
• Continuous improvement mindset, taking ownership to work closely with multiple internal stakeholders to enhance sectoral performance and collaboration. Follow up with stakeholders to ensure team/ personal related problems are solved by signaling, monitoring and reporting on team dynamics, team morale and employee satisfaction, based on own observations and people skills.