Executive Assistant

  • Job category Support
  • Employment Fulltime, Parttime
  • Reference number VAC-10021348
  • Location Veghel
  • Contract type Secondment via YER, Interim/independent
  • Industry High Tech

About this vacancy

Do you have a passion for planning & organization and are you service oriented, whilst strict, in order to manage senior executives agendas? And are you able to look for efficiencies and steer in the right direction, even when this means to challenge senior stakeholders on their own ways of working? If yes, please have a look at this opportunity.

Job description

Your position

As a an Executive Assistant you have the possibility to build strong relationships with senior leaders in the organization; particularly for our CEO, you will support with coordinating his agenda, make efficient travel plans, note the most relevant meeting minutes and take the lead in organizing the team events.

Your responsibilities

  • Engage in meaningful dialogue with the relevant senior stakeholders to bring valuable advice and steer their agenda in the most effective way
  • Provide additional effectiveness and enhance productivity of our CEO through proactive management of administrative work and take over where required
  • Coordinate with other office managers/ executive assistants to carefully plan the relevant meetings, prioritize where required and manage the stakeholders expectations properly
  • Observe the ways of working of the leader and the team, and propose improvements where necessary, bringing feasible and practical solutions
  • Take minutes in meetings when required and take care of the follow up on agreed actions
  • Manage the relationship with the relevant suppliers (hotels, restaurants, travel agents)
  • Coordinate the travel agenda for the CEO and other relevant senior team members, as delegated
  • Coach junior office assistants where required

Company

Vanderlande is the global leader for value-added logistic process automation at airports and in the parcel market, as well as a leading supplier of process automation solutions for warehouses. In this world of technology, we believe in people – especially those who are totally dedicated, customer-driven and keen to continue learning throughout their career.

Offer description

You will be seconded to Vanderlande. We offer:

  • Market competitive salary, correlated with your level of experience and good secondary conditions
  • An international environment of growth
  • Real chance to see the fruits of your labor in an organization that stands for no non-sense

Candidate profile

Your profile

Key factors to succeed in this role:

  • Bachelor diploma
  • Ability to understand the relationships and possible conflicts between all different activities and to determine the right priorities
  • Strong planning and organizational skills
  • Ability to evaluate and improve effectiveness and efficiency of own way of working
  • A self-starter/ self-reliant attitude in a wide range of tasks: administrative, secretarial and more complex coordinating and stakeholder management tasks
  • Strong analytical and problem-solving skills
  • Able to independently scope, plan, manage, execute and control your work
  • Excellent interpersonal and communication skills (including both structured and effective English written and verbal communication)
  • Excellent command of MS Office
  • Good digital savviness and awareness is a plus